ࡱ> sur7 F&bjbjUU \>7|7|!lxxxxxxx$P  <HN N d d d C C C /A1A1A1AHyA`D`9H$nI K>]HxC ? C C C ]H xxd d rH C "xd xd /A C /A  )  2xx Ad B Pm&ke @ A$H0HAK K A xxxx  GENERAL CONDITIONS KENTUCKY SALES/USE TAX Sales of tangible personal property or services to the KLC are not subject to state sales or use taxes. GOVERNING LAW, VENUE & ASSOCIATED COSTS Any contracts or orders placed as a result of this Solicitation shall be deemed to have been made and accepted in Jefferson County, Kentucky and shall be governed by laws of the Commonwealth of Kentucky. Furthermore, any litigation shall be commenced and prosecuted in the Courts of Jefferson County, Kentucky. If litigation is commenced and the KLC is the prevailing party, the KLC shall be entitled to all costs, including court costs and attorneys fees. CONTRACT MODIFICATIONS During the contract period, no change will be permitted in any contract conditions or specifications unless the Contractor receives express written approval from the KLC. The Contractor shall promptly report any necessary modifications to the Director of Purchasing for consideration and decision. INVOICING All invoices shall be made on the Contractors invoice form and submitted after the goods or services have been received. Invoices must be itemized in accordance with the contract and shall include, at a minimum, the purchase order number provided by the KLC, a description of supplies or services, and any applicable item numbers, sizes, quantities, unit prices or extended prices. Failure to submit a properly completed invoice shall be cause for delay in payment because incomplete invoices shall be returned to the Contractor. ORDER OF PRECEDENCE Any inconsistencies between the terms and conditions of the Solicitation, the Offer or the contract shall be resolved in the following order: (a) Contract, (b) Special Conditions, (c) Specifications, (d) General Conditions, (e) Solicitation Instructions, and (f) Offer, unless any provision of the Offer exceeds the requirements of the Solicitation, in which case the provisions of the Offer shall apply. TERMINATION FOR CAUSE AND OTHER REMEDIES In the event of a default under the contract, the KLC shall be entitled to seek all remedies available to it at law or in equity. Election of any one remedy by the KLC shall not foreclose the KLC from seeking any other remedy available to it hereunder. The waiver by the KLC of any breach of any provision of the contract shall not operate or be construed as a waiver of any subsequent breach. In addition to all other remedies available to the KLC in the contract, at law or in equity, the KLC may terminate a contract for failure in whole or in part to perform the contract according to its terms and conditions or whenever the contractor has obtained the contract by fraud, collusion, conspiracy, or other unlawful means. In the event of a default, the KLC may purchase the products or services on the open market, with any excess of the contract price to be paid by the Contractor. In addition to the remedy of contract termination, the KLC may in its sole discretion accept partial, incomplete or otherwise noncomplying performance, and may deduct from the price to be paid a sum which reasonably reflects the difference in value between the contract as it was to have been performed and as it was actually performed. TERMINATION FOR CONVENIENCE The KLC may terminate for its own convenience all contracts for the procurement of goods or and services when the KLC, in its sole discretion, has determined that termination is in the KLCs best interests, and the President of the KLC or his or her designee shall be authorized to negotiate a settlement with the Contractor according to terms deemed just and equitable by the KLC. Compensation to a Contractor for lost profits on a contract terminated for convenience of the KLC shall not exceed the amount set forth in the contract or, if no amount is set in the contract, an amount proportionate to the sum that the Contractors total expected margin of profit on the contract bore to the contract price, based on the total out-of- pocket expense incurred by the Contractor as of the date of termination of the contract. No payments will be made for finished work, work in progress, or raw materials acquired unnecessarily in advance or in excess of the KLCs requirements. When a contract is terminated for the convenience of the KLC, the Contractor shall have the burden of establishing the amount of compensation to which it believes itself to be entitled by the submission of complete and accurate cost data employed in submitting the Offer for the contract, and evidence of expenses paid or incurred in performance of the contract from the date of award through the date of termination. FILING OF PROTEST Any actual or prospective Offeror or Contractor who is aggrieved in connection with the solicitation or award of a contract may file a protest with the President of the KLC. A protest must be in writing and must be filed within fourteen (14) calendar days after such aggrieved person knows or should have known of the facts giving rise to the protest. WARRANTIES Unless otherwise specified in the Solicitation, the manufacturers most favorable warranty offered to preferred customers shall apply to all goods or services specified in the Solicitation. A copy of the warranty shall be furnished to the KLC upon delivery of the goods or services. DELIVERIES Unless otherwise specified in the Solicitation, all Offers submitted in response to the Solicitation shall include shipping, F.O.B., destination. Deliveries shall be made from 8:00 am to 4:00 pm, eastern time, Monday through Friday, excluding holidays. FIRM PRICING Except as otherwise provided, prices offered must be firm for the initial term of the contract. Offers with prices which are subject to qualifications or change may be rejected. INSPECTION All goods shall be subject to inspection or tests by the KLC prior to acceptance. If goods are defective in material or workmanship or otherwise not in conformity with specified requirements, the KLC shall have the right to reject them or require acceptable correction at the Contractors expense. NON-EXCLUSIVE RIGHTS Unless otherwise stated, no contract resulting from the Solicitation shall grant to the Contractor exclusive rights. If the KLC determines that different or additional goods or services are required, the KLC reserves the right to purchase the goods or services from any supplier the KLC deems appropriate. FINAL CONTRACT The award of any contract pursuant to the Solicitation may be subject to the negotiation and execution of a final contract between the Successful Offeror and the KLC, which contract shall incorporate the Solicitation and the Offer by reference. The contract shall be acceptable to the KLC in form and substance and may include terms and conditions in addition to those summarized in the Solicitation. COVENANT AGAINST CONTINGENT FEES By submitting an Offer in response to the Solicitation, the Offeror warrants that no person or selling agency has been employed or retained to solicit or secure an agreement pursuant to the Solicitation upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by the Offeror for the purpose of securing business. For breach of this warranty, the KLC shall have the right to terminate any contract and, in its sole discretion, to deduct or recover from any contract the full amount of such commission, percentage, brokerage or contingent fees. FORCE MAJEURE Neither the KLC nor the Successful Offeror shall be liable for delays or performance failures caused by acts beyond the control of the party. Such acts shall include, but not be limited to, acts of God, acts of war, epidemics, acts of Federal or State agencies or other disasters or events. However, any such delay must be beyond the control of and without the fault or negligence of the non-performing party. OWNERSHIP All Offers shall become the property of the KLC upon receipt and shall not be returned to the Offerors. The KLC shall have the right to use or to adopt all ideas contained in any Offer submitted in response to the Solicitation without compensation. Except where otherwise agreed in writing by the KLC, all materials, processes, and works developed and submitted in fulfilling any contract will become the exclusive property of the KLC. ASSIGNMENT The Successor Offerors obligations under any contract shall not be assigned or transferred to any other person, firm, corporation, or entity without the prior written consent of the KLC.  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