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Buyer I/II, Corporate - 1421

 

JOB TITLE Buyer I/II
DEPARTMENT: Purchasing
REPORTS TO: Director of Purchasing
LOCATION: Corporate (Louisville, KY)

 

JOB SUMMARY

 

The Buyer I/II purchases goods and services for the KLC using a best value methodology in adherence to established procurement policies and procedures. Negotiates with vendors to obtain quotations, bids, prices, and delivery times.  Evaluates vendor quotes and services to determine if they are compatible with company objectives.  Ensures compliance with all state and KLC purchasing regulations while meeting or exceeding internal customer’s needs in the procurement process. 

The Buyer I will handle basic procurements and assist the Buyer II, while the Buyer II works independently on more complex procurements.

This position will be filled as a Buyer I or Buyer II, based on the candidate’s knowledge, skills, and abilities.

 

ESSENTIAL DUTIES/RESPONSIBILITIES

 

Buyer I:

  • Processes requests from user departments to establish either sponsorship agreements, company events and conferences or media agreements by completing appropriate paperwork. Assures that all purchasing policy and procedures are followed and that required documentation is on file and accurate. Responsible for processing quotes under $20,000.
  • Composes specs for bid/quote issuance, including creation of terms and conditions, and all other applicable language for each project.
  • Completes process to procure items on purchase requisitions, including placing the orders and working with the vendors to ensure proper delivery.
  • Assists in the preparation of determinations and findings, and board summaries for all required bids/quotes.
  • Serves as Travel Administrator for KLC Travel Program and alternate Procurement Card Administrator in the absence of the primary Procurement Card Administrator.

 

 

Buyer II:

 

  • Oversees and facilitates in the structure and completion of complex procurements including RFP’s, IFB’s and RFQ’s which require coordination between user departments, vendors, and Legal.
  • Composes specifications, terms, and conditions and prepares bids/quotes/RFP’s etc. to suppliers. Completes procurement process to obtain goods/services. Prepares evaluations and pricing spreadsheets. Types RFP’s/RFQ’s/IFB’s/PO’s. May type supplier correspondence. Maintains assigned contract files (renewals/updates/cancellations etc.).
  • Researches new products and suppliers.
  • Prepares determinations and findings and board summaries for all required bids/quotes.
  • Coordinates problem resolution regarding internal purchasing policies and procedures, invoices, delivers, contracts, etc.
  • Attends various seminars, trade shows and other events to stay abreast of current trends in Purchasing.
  • Assists with the administration of the Procurement Card and Minority Business Enterprise programs as needed.
  • Oversees the KLC surplus property program.
  • Assists the Director of Purchasing in maintaining close relationships with the Finance Cabinet’s Division of Purchases and internal customers regarding procurement policy changes, dissemination of contracting information, MARS program, etc. Assists with special projects to include, but not limited to, departmental and interdepartmental communications such as in-services, training, surveys, etc.

 

 

Buyer I/II:

 

  • Works and communicates with the Legal Department. Coordinates the procurement process regarding contract maintenance functions with the KLC’s Personal Service Contracts to include, but not limited to acts as liaison between Purchasing and Legal Departments, assists in the maintenance of PSC files, renewal processes, problem resolutions, reports, etc.
  • Maintains relationships with all departments to resolve problems and to assure that all procurement procedures are met.
  • Develops and maintains quarterly and annual KLC Disadvantaged Business Enterprise procurement reports and processing of supplier applications.
  • Maintains procurement files.
  • Other duties as assigned by the Director of Purchasing.


KNOWLEDGE/SKILLS/EXPERIENCE

 

  • High school graduate or equivalent required.
  • Minimum of two years’ purchasing experience (quotes, invitation for bids, etc.) required.
  • State governmental IFB/RFP experience and/or knowledge of, or experience with, the Commonwealth of KY's Model Procurement Code and procedures preferred, but not required.
  • PC skills with word processing and spreadsheet applications.
  • Excellent oral and written communication skills; organizational and negotiating skills necessary.
  • Must possess a strong mathematical aptitude.
  • Must be a self-starter that can successfully manage multiple and changing priorities.
  • Must be trustworthy and able to handle confidential and sensitive information.

 

Buyer II:  

 

  • Bachelor’s degree preferred.
  • Three to five years’ experience in RFP and IFB processes. Five years of progressively responsible purchasing and negotiating
  • Possess or be eligible for National Institute of Government Purchasing (NIGP) certification.
  • State governmental IFB/RFP experience and/or knowledge of, or experience with, the Commonwealth of KY's Model Procurement Code and procedures preferred, but not required.

SUPERVISORY RESPONSIBILITIES

 

These positions have no supervisor responsibilities.

 

WORKING CONDITIONS

 

  • Office environment

 

PHYSICAL REQUIREMENTS

 

  • Standing or sitting: Continuously
  • Moving: Occasionally
  • Reaches, writing, fingering, typing: Continuously
  • Talking and/hearing: Frequently
  • Seeing: must be able to read reports and use a computer: Continuously
  • Sit for long periods of time: Frequently

 

BENEFITS

 

We offer a comprehensive employee benefits package including medical, dental, vision, wellness program, health savings account, flexible spending accounts, company paid life insurance, supplemental life insurance, company paid short-term and long-term disability, voluntary benefit plans, generous paid time off plans, retirement plans – including 401(k), 457(b), IRAs, and a money purchase retirement plan in which the company contributes a portion of your base pay.  

 

TO APPLY

 

  • Interested candidates may send their resume and salary expectations to: klcjobs@kylottery.com 
  • Please indicate “Position #1421” in the subject line of your e-mail.
  • We will only contact candidates who match the qualifications for this role and who are selected for the next steps in the talent acquisition process.

 

Equal Employment Opportunity Employer