Careers

JOB SUMMARY

The Payroll Specialist prepares and oversees payroll functions of the Kentucky Lottery Corporation (KLC), ensuring payroll is processed on time, accurately, and in compliance with government regulations. Works with payroll vendor  to complete tax filings and annual W-2 reporting. Reconciles payroll data to the general ledger monthly.

This position will process payroll bi-weekly for approximately 175 employees, mainly located in the state of Kentucky using ADP Workforce Now and Dynamics 365 (general ledger).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares bi-weekly payrolls, quarterly incentive payrolls, and non-standard payrolls as required. Confirms timesheets are completed and reviewed and checked for accuracy.  Ensures accurate processing of non-standard pay, including draw compensation, overtime pay, and IT operating pay.  Reviews payroll details before processing, with specific focus on changes. Prepares incentive and award checks. 

• Reconciles payroll data to the general ledger by preparing month end journal entries and all necessary payroll adjustments. Conducts regular audits of payroll processes and data to ensure compliance and data integrity.

• Ensures correct withholding of payroll taxes and employee deductions. Reviews payroll tax reporting completed by payroll vendor for accuracy. Prepares reports and processes payments of deductions, including required and elected retirement contributions, health savings account contributions, and supplemental benefits. Responds and provides resolution to employee inquiries regarding payroll, deductions, and tax withholdings

• Works collaboratively with Human Resources on employment changes impacting benefit withholdings. Processes flexible spending account (FSA) reimbursements as directed by Human Resources. Prepares reports and data for money purchase retirement saving plan including allocation by investment option and company contributions. 

• Manages employee paid-time-off (PTO) benefit hours, ensuring accuracy of benefit accrual policies in payroll system.

• Reviews tax code. Notifies management of any changes and implements as appropriate. Manages annual completion of local tax forms by field sales personnel. Works with payroll vendor to set up new jurisdictions for tax withholdings. Completes annual audit of local tax withholdings for all personnel.

• Maintains compliance with federal, state, and local payroll, wage, and hour laws and best practices. Partners with payroll vendor to ensure accuracy and compliance with W-2 reporting requirements. Prepares statistical reports for state and government agencies including internal and external requests. Prepares, reviews, and files required annual Affordable Care Act information, utilizing payroll software.

• Coordinates, develops, and maintains written documentation regarding payroll procedures, workflows, and processes for reference and training materials. Analyzes existing work process designs to improve efficiency, accuracy, and compliance, implementing new procedures when necessary.

KNOWLEDGE/SKILLS/EXPERIENCE 

• High school diploma or equivalent required.
• Must have at least two years of related experience processing payroll with proficiency in HRIS and payroll software. Experience with ADP payroll system preferred.
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.

• Strong knowledge of pay cycles, timekeeping, pre- and post- tax deductions, garnishments, bonuses and commissions. 
• Familiarity with federal and state payroll regulations including FLSA (overtime rules, exempt/non-exempt status).
• Ability to work independently and meet tight deadlines.
• Must have analytical and problem-solving skills. 
• Proficient in establishing and maintaining effective relationships, with strong communication skills to address payroll matters verbally and in writing with employees at all organizational levels.
• Ability to maintain strict confidentiality with sensitive employee information.
• Excellent organizational skills and attention to detail.
• Strong computer skills required with expertise in Microsoft Office Suite or related software.

CORE VALUES

Must be able to exhibit the KLC’s core values:

• Integrity – We do the right thing.
• Accountability – We are accountable to the Governor, the General Assembly, the people of the Commonwealth and to each other.
• Social Responsibility – We are a good corporate citizen, giving back to the community.
• Diversity, Equity & Inclusion – We value and respect our colleagues, our customers, and the communities we serve. 
• Teamwork – We believe in collaboration and the strength of people coming together to achieve something great.
• Innovation – We embrace innovation, working to proactively see opportunities.
• Fun – We have fun at work and enjoy a positive work environment.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

WORKING CONDITIONS

Office environment – hybrid in accordance with KLC policies.

PHYSICAL REQUIREMENTS

• Ability to lift up to 10 pounds: Occasionally 
• Standing or sitting: Continuously
• Moving: Frequently
• Reaching, writing, fingering, typing: Continuously
• Talking and hearing: Continuously
• Seeing: Must be able to read reports and use a computer: Continuously
• Sitting for long periods of time: Continuously                                                                                                    

BENEFITS

We offer a comprehensive employee benefits package including medical, dental, vision, wellness program, health savings account, flexible spending accounts, company paid life insurance, supplemental life insurance, company paid short-term and long-term disability, paid parental leave, voluntary benefit plans, generous paid time off plans, retirement plans – including 401(k), 457(b), IRAs, and a money purchase retirement plan in which after one year of service the company contributes the equivalent of 8% of your base pay.  

Salary Range: $54,156-$67,643 (Midpoint). Our goal is to pay a competitive market salary for new employees, which is typically up to the midpoint of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills and internal pay equity

TO APPLY

• Interested candidates may send their resume and salary expectations to: klcjobs@kylottery.com 
• Please indicate “Position #1326” in the subject line of your e-mail.
• We will only contact candidates who match the qualifications for this role and who are selected for the next steps in the talent acquisition process.

The Kentucky Lottery Corporation is an equal employment opportunity employer.  Our mission is to build a diverse, equitable and inclusive environment where everyone is valued. We’re all winners when we embrace our differences.